Taking some time off for the holidays? Be a role model for your colleagues. Turn on a real out of office reply. You’ll never look back, I promise.
Lifelong Learning in Clinical Excellence | November 27, 2019 | 4 min read
By Shannon Scott-Vernaglia, MD, Mass General
“I am currently out of the office with limited access to email. I will reply to your message when I return.”
You click “send automatic replies,” turn off the light, and head home for a few days of much needed vacation with family.
For the vast majority of Americans, this simply means we check our email a little less often. For me, it used to mean I turned off my work email on my phone and checked it twice a day.
Like many physicians, I receive about 100 emails a day, so the stress of coming back to over 1,000 emails sometimes ruined my vacation. So, I’d delete the junk, read the important stuff, reply to the critical things, and weigh in on a few things that I didn’t want anyone to screw up.
One year, when I back from vacation, I just didn’t put email back on my phone. And you know what? No one noticed but me. Gone was the pre-shower check to read the email that arrived after 10 p.m. The extra 90 minutes or so of not reading email didn’t cause my world to fall apart. Instead, the anxiety that often came from an irritating email before work no longer caused a stressful commute.
I now commute with my cup of tea and a mind that can wander around thinking about the coming day or the interesting piece on NPR. In the elevator, I’m more likely to make eye contact and smile at my co-workers. When I get to my office and turn on my desktop, I’m more ready to face that email someone sent at 11pm.
Two family vacations ago, I decided to take on the Out of Office. Dr. Jenny Rudolph from the Center for Medical Simulation, who led a book club podcast on this topic, inspired me with her own out of office message that included a link to a “New York Times” article about creativity being fueled by down time. Could I do it?
I sent an email to my residents, my residency admin team, and my outpatient office team: I wasn’t going to be checking email while I was on vacation. Since absolutely no one I know respects their own “out of office” message, I needed to be sure people knew I was for real, and that if there was truly an emergency they should call or text. And then I did it. I worked furiously that night cleaning out my Inbox, and when I toggled on “send automatic replies,” I meant it for the first time in my life.
The first day I worried about work more than I’d like to admit. But I stayed true; I didn’t check. The second day I still had unease that I might be missing out on things. But I held back; I was enjoying the beach more. By day three, work was behind me. It was the most refreshing and wonderful vacation my family has ever had.
I work with incredible teams, and they didn’t need me when I was gone. We all want to feel needed, but it was liberating for me, and I imagine empowering for the teams I lead.
And what about those 1,000 emails? Well, there were lots, but not 1,000, because it turns out, when you aren’t replying, people stop emailing you! And digging out didn’t feel any worse than coming back from vacation ever did. It was all win, no lose.
Now, I proselytize about the joy that comes from going email-free. Recently, Dr. Margaret Chisolm tweeted out a WSJ article by Matthew Kitchen about the “always-on” work culture and I replied right away, which led to my writing this essay. Kitchen’s article struck a chord with me. Technology has insidiously grown branches that have wrapped us in a choking embrace we don’t always even recognize. Unless we stop, notice, and make an active choice to disentangle ourselves and unplug, we only fall deeper into its clutches.
Why not take the plunge? Turning off work email on your phone involves a mere swipe of the finger. What do you have to lose?
Vacation coming up? Be a role model for your family, for your friends, for your residents, for your colleagues. Toggle on a real out of office. You’ll never look back, I promise.
“Thank you for your email. I am on vacation enjoying time fully present with my family. I will not be checking email, which I highly recommend. The good news is that I work with incredible teams, so if you need something before I return they can help you.”
This piece expresses the views solely of the author. It does not necessarily represent the views of any organization, including Johns Hopkins Medicine.